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=Google Docs Basics= Google Docs (Documents) have three big advantages over MS Office documents: simultaneous editing, universal access, and it tracks all revisions to a document as well as who made the changes. Once a Google document is created, it can be shared with others inside or outside Derry Township. Sharing a document, those given rights to the document will receive an email that lets them easily access the document. A shared document can have any number of simultaneous people editing it at the same time. You can see edits others are making and even use a chat feature to discuss the editing taking place. All changes to the document are saved with who made the changes. A document can revert to a previous version.



Creating Google Docs
There are several ways to create a new Google Document >
 * 1) Log into the Google domain and create a new document using the Create New button - https://docs.google.com/a/hershey.k12.pa.us/#home
 * 2) Upload an existing document (Office, pdf, Open Office) using the Upload button (Folders of documents can also be uploaded)
 * 3) Use Google's Cloud Connect Add-in to MS Office to sync a document with Google - http://tools.google.com/dlpage/cloudconnect?hl=en



Naming and Closing a Google Document
New Google Docs are not given a name. To name a document, click on the document's title just above the toolbars on the left side. Google docs are automatically saved. To close a Google doc, click on the Google Doc logo in the top left of the window.



Sharing a Google Doc
Google docs created, uploaded, or synced with Google Cloud Connect are private documents that only the owner (author) has access to. To share a document with one or more other people click on the Share button in the top right of screen.

When the share dialog box appears, enter the email address of those you need to access the document in the Add People section of the dialog. You can determine if the person added to Can Edit the document or only View it. The people added to the Share dialog will automatically get an email with a link to the document.

The Change link in the Share Dialog box allows you to globally set permissions to a document so that you do not have to share a document with hundre3ds of people.